Changes to Invited Users’ Permissions

We’re excited to announce that we have revamped “Invited Users’ Permissions” on ZenATS, allowing you to set predefined permissions to manage the access they have to the system and to help you ensure a smoother invitation process. We understand that these changes may impact the way you and your team collaborate within ZenATS. However, it's important to note that these permissions were adjusted with security and data integrity in mind. By limiting the access of "Invited Users" to specific actions, we aim to maintain a more structured and controlled environment within the system.

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Limited Permissions for Invited Users

Invited Users now have specific permissions as follows:

  • Manage candidates

  • Access candidate timelines

  • Access candidate profiles

  • Access candidate documents

  • View others’ comments

  • Edit their own comments

  • Delete their own comments

  • Send emails

  • Create events & video interviews

  • Generate feedback forms

  • View feedback forms generated by others

  • View results of tests given by others


If you find that an "Invited User" requires additional permissions or access beyond what has been outlined, please consider switching them to a "Company User". Company Users have a broader range of permissions and can perform a wider set of actions within ZenATS. This will allow you to customize the user's access based on their specific role and responsibilities in the recruitment process.


How to Invite a User

Users can be invited to vacancies in two ways: from a specific vacancy or via system preferences.


To invite a user from a vacancy, go to the vacancy you want, click on the Actions button beside it, and select "Invite Users".




Another way to invite a user is by going to System Preferences → Manage Users → Invited Users 

Then, on the Invited Users page, click the "Add User" button. A form will then open where you can create a new user to invite and add them to the branches of vacancies you desire.



Managing Invited Users

To manage an invited user, go to System Preferences → Manage Users → Invited Users 


On this page, you can view all the invited users in your company, as well as the user's status (pending/active/inactive). You can edit a user’s status and modify other details by clicking the Edit icon. A slider with the user’s information and access details will appear, where you can edit the information you desire, and you can also switch an Invited User to a Company User too.