Salary Package Enhancements

We're excited to announce that we have made some enhancements to our salary packages. You can now create reminders for recurring transactions' expiry. This new addition will help streamline the process and ensure that recurring transactions continue without any disruptions.

TABLE OF CONTENTS

• Salary Package Enhancements
  • Transaction Expiry Reminder
  • How to Create a New Salary Package
    • Recurring Transactions: 
    • GOSI/ Social Security/ Social Insurance:
    • Tax: 
    • Financial Information: 

Transaction Expiry Reminder

When adding recurring transactions to an employee's salary packages on ZenHR, you can now set up recurring transaction expiry reminders. 

On the designated day, selected users of your choice will be notified that the allowances for the employees are set to expire. This can be done by adding a new salary package and making the necessary adjustments to the allowances of the new package. 

Note: Allowances will not expire unless a new salary package is created.

Notified Users:

To select the users that will be notified of recurring transaction expiry reminders, click on your user menu in the upper right corner and click on System Preferences →  General →  Notifications Setup.

On the Notifications Setup page, scroll down and click on “Recurring Transactions Expiry”.  Select the users to be notified under “The users that will receive reminders on the recurring transaction expiry date” drop-down. 

Each user selected will receive an email reminder of the recurring transaction expiry dates they have chosen while creating employee packages.

*Please note that if no users are selected to be notified of recurring transaction expiry, the default notification will be sent to the package creator (if available). Otherwise, the branch's super admins and financial officers will be notified. 

How to Create a New Salary Package

To update an employee's financial package on ZenHR, you will need to create a new salary package. As you cannot edit existing packages, this is because each salary package on ZenHR contains historical data that is automatically saved by the system. Creating a new package ensures the preservation of this important information. 

To create a new package, through the left side menu, go to Employees → Employee Management → Employee Profile and click on “Add Salary Package” in the employee’s Salary Package section. 

Package Information:

In the Package Information section:

• Add the Effective on date: This is the date when the new package will take effect for the employee.

• Add the employee's Basic salary and Currency: Enter the employee's basic salary amount and currency.

• Add the yearly Salary count of the employee: Unless the employee has extra salaries, the yearly salary count should be set to 12.

• "Resident employee" box: If the employee is a resident in the country of the branch, check this box accordingly.
  
  

Recurring Transactions: 

To add recurring transactions to employees, follow these steps:

• Go to the Recurring Transactions sections while creating a New Salary Package and click “+ Add Recurring Transactions”. 
  
  

• Choose the Income or deduction type from the drop-down list.

• Please note the following regarding recurring transactions' start dates:

  • For the first salary package of an employee, the start date of recurring transactions will be the employee's hiring date. 

  • For subsequent salary packages created after the first one, the start date of recurring transactions will follow the effective date of the packages.

  • However, if the allowance remained unchanged and was included in the previous salary packages, then the start date of the allowance will be maintained consistently throughout the new packages.

It's important to remember these guidelines when adding recurring transactions to employees on ZenHR to ensure accurate and consistent handling of start dates for allowances.

• To set a reminder for allowance expiry in ZenHR, select the desired date under Transaction expiry reminder and choose the users who should be notified. On the designated day, these users will receive an email prompting them to create a new salary package for the employee and adjust their allowances accordingly. 

Note: Allowances will not expire unless a new salary package is created.

• To customize the amount for a recurring transaction in ZenHR, you can activate the "Custom Setup" button and overwrite the default amount, which is the amount set up in the recurring transaction's setup.
  
  

GOSI/ Social Security/ Social Insurance:

In the Social Security section, follow these steps:

• Add the GOSI salary/Social Insurance salary and its Currency.

• In the GOSI rule/Social  Insurance rule drop-down, leave this field blank if the employee you are creating a salary package for follows the default social Insurance rule of the branch's country. Only fill in this field if the employee follows a specific social security rule that is different from the branch's default rule. 

• Fill in the GOSI participation date/Social Insurance participation date.
  
  

Tax: 

For countries with income tax, follow these steps:

• Activate the "Subject to tax" toggle if the employee is subject to tax laws in the branch's country.

• If the employee is subject to tax, select their tax exemptions (Personal, Family, or both).

• Enter the annual amount of "Other exemptions," if any, that the employee is entitled to in this field.
  
  

Financial Information: 

Click on the pen icon on the left side of the screen to add or edit the general financial information of the employee.