ZenATS Reports 

ZenATS's new and enhanced reports are designed to provide comprehensive insights and streamline your hiring process. 

  • Candidates Report: An overview of all the candidates in your company’s Talent Pool.

  • Sources Report: Figure out in detail where the best candidates are coming from.

  • Number of Hires & Fill Rates Report: Monitor your hiring efficiency.

  • Time in Stage Report:  Track the amount of time candidates spend in each stage of a vacancy.

  • Time to Hire Report: Track the time it takes from the moment a job opening is posted to the moment the offer is accepted.

  • Users and Vacancies Reports: Get an in-depth analysis of user and vacancy actions and activities

To make your reporting even more efficient, you can easily export graphs and tables of your desired recruitment data. 


TABLE OF CONTENTS


How to Access Reports on ZenATS


To access the reports, go to the main menu on the left and click on the last icon, Reports.


Candidates Report


This report will show you data on all the candidates in your company’s Talent Pool.


Add the time frame you’d like to filter; then, the report will generate and include the following information: 


  • Total Number of Candidates: The total count of candidates in the Talent Pool for the selected period. 

  • Years of Experience Chart: This chart illustrates the distribution of candidates' years of experience across various ranges (0-2 years, 3-5 years, 6-10 years, 11-15 years, 15+ years). 

  • Language Chart: This chart displays the languages spoken by candidates in your Talent Pool.

  • Age Chart: This chart breaks down the ages of candidates into ranges (18-20 years, 21-24 years, 25-30 years, 31-35 years, 36-44 years, 45-54 years, 55-64 years, 65+ years).

  • Gender Chart: This chart shows the gender distribution of candidates (male, female).

  • Level of Education Chart: This chart outlines the education levels of candidates (Elementary, High School Degree, Diploma, Higher Diploma, University Bachelors, Masters Degree, PhD).

  • Location Chart: This chart reveals the geographical locations of candidates within the Talent Pool.



Sources Report 


This report will help you view the source of all the candidates and provide a breakdown of the most successful ones. 


Set filters to find your desired data, including branches, departments, vacancies, and specific time frame, and the results will be displayed in a graph and table.


Source Breakdown

The table will categorize the number of candidates that came from the following sources: 

  • AI Recommendations 

  • Directly applies 

  • Facebook & X (Twitter)

  • LinkedIn: Shared link, Job Posting, & Easy Apply

  • Uploaded candidate 

  • Referral 

  • Akhtaboot 

  • Copied from another vacancy

  • Added from the Talent Pool 

The table will also show the total number of candidates who progressed through the vacancy stages and were hired - from each source. 


Referrers 

Here, you’ll find a breakdown of referrals in a separate table, allowing you to assess the quality of referred candidates by each referrer. The table will show how many candidates applied through each referrer, the number of candidates who advanced in the hiring process, and the number of candidates who were ultimately hired.



Number of Hires & Fill Rate Report


This report will provide you with detailed metrics on hiring activity, including the number of hires, the vacancy fill rate, and recruiters' involvement.


Once you set the filters to your desired criteria, two graphs will appear: One for the number of hires and another one for the vacancy fill rate. 


A table will also display the details of the vacancy(s), including: Creation Date, Closing Date, Number of Hires, Fill Rate, and the Recruiters. 



To view the details of the hired candidates, click on the number under the Number of Hires column.



To view the recruiters involved, click on the number in the Recruiters column.



Time in Stage Report


This report offers insights into the duration candidates spend in each stage of a vacancy, helping you better understand and optimize the hiring process.


After setting the filters to your desired criteria, the following information will be displayed: 

  • Vacancy activation date & most recent activity

  • A table including the name of each stage of the vacancy, the total number of candidates in the stage, and the average time spent in the stage. 



To view the time to hire for each candidate, click on the number in the Average Time in Stage column. 


Time to Hire Report


This report will help you understand the time taken for candidates once they first enter the pipeline up until they are hired.


Once you set the filters to your desired criteria, a graph will appear and a table with the following information: Vacancy Creation Date, Vacancy Closing Date, Average Time to Hire, Recruiters, and the Number of Hired Candidates. 



Users Report


This report will help you view the actions taken by users within a specific time frame.


The report will include the following information:


  • User’s name, role, & the number of candidates they moved to stages

  • Number of vacancies created & candidates uploaded 

  • Number of emails sent to candidates

  • Number of events created for candidates

  • Number of comments added on candidates’ timelines

  • Number of offers, feedback forms, and invitations generated and sent. 

  • & more!



To view the vacancies created by the user, click on the number in the Created Vacancies column: 



Vacancies Report


This report will allow you to understand the most used actions within your vacancies & will help you better analyze the most common reasons for disqualifying candidates.


After setting the filters to your desired criteria, the following information will be displayed: 

  • Vacancy activation date & most recent activity. 

  • Applications Breakdown: total number of candidates who applied to the vacancy, number of qualified, disqualified, and hired candidates. 

  • Action Breakdown: The number of activities taken within the vacancy. 

  • The number of disqualification reasons 

  • The number and percentage of qualified & disqualified candidates who moved forward in each stage, compared to the total number of candidates who entered the stage. 



Candidates Breakdown Table 


When selecting a vacancy in the Vacancies report, you will find a table that includes a breakdown of all the candidates in each stage of the vacancy. 


The table includes: 

  • Applicant name 

  • Application date

  • Source

  • Status 

  • Current stage 

  • Candidate ID

  • Application ID 

  • Gender 

  • Email & phone number

  • Application form questions 


You can sort and edit the columns (hide, show, reorder) to customize the table data you want to see. Filter through the candidates and use Advanced Boolean search to find the information you’re looking for.


You can export the candidates' table & CVs by clicking the “Export” button. Then enter the emails that you would like to export them to, select your desired language and file format, then click “Send”. 




Export Graphs & Tables 


You can export graphs as JPEG or PNG formats and export tables as CSV or PDF formats by clicking “Export” beside each graph or table.