Manage Attendance Records

The Manage Attendance Records page in ZenHR provides administrators with a centralized location to view, edit, add, and delete attendance records for employees. This functionality is crucial for ensuring accurate time tracking, managing discrepancies, and maintaining up-to-date attendance records. The feature is designed to streamline attendance management processes and provide flexibility in managing employee attendance data.

How to Access the Manage Attendance Records Page

To navigate to the Manage Attendance Records page, go to Main Menu → Time Management → Attendance & Time Tracking → Manage Attendance Records.

View Attendance Records

The Manage Attendance Records page provides a comprehensive view of all attendance records. The page includes the following columns:

1. Employee Name: The name of the employee.

2. Employee Number: The unique ID assigned to the employee.

3. Attendance Card ID: The ID associated with the employee's attendance card.

4. Employee Shift: The shift during which the attendance was recorded.

5. Attendance Date: The date of the attendance record.

6. First In: The first punch-in time for the shift.

7. Last Out: The last punch-out time for the shift.

8. Extra Info: Total working hours in detail.

9. Actions: Options to view, edit, or delete the attendance record.

Each record can be filtered using the available filter options, including date range, employee name, and shift type. You can also search for specific records using the search bar at the top of the page.

How to Add New Attendance Records

To add a new attendance record:

1. Click on the “+ Add Attendance Record” button at the top right of the Manage Attendance Records page.

2. A form will appear on the right side of the page. Fill in the following fields:

   • Function: Select the type of function, such as clocking or manual entry.

   • Employee: Choose the employee for whom you are adding the record.

   • Attendance Date: Specify the date of the attendance record.

   • Request Time: Enter the time for the attendance request.

   • Request Type: Choose whether it is an "In" or "Out" punch.

3. After filling in all the required fields, click “Add” to save the record.

Editing Existing Attendance Records

To edit an existing attendance record:

1. Locate the record you want to edit in the list.

2. Click the View icon under the "Actions" column.

3. The Attendance Details page for the selected record will open.

4. Click the Edit icon next to the field you want to modify.

5. Make the necessary changes and save the updates.

Deleting Attendance Records

To delete an attendance record:

1. Find the record you want to delete in the list.

2. Click the Delete icon (trash bin) under the "Actions" column.

3. Confirm the deletion in the pop-up that appears.

4. The attendance record will be permanently removed from the system.

Attendance Details Overview

The Attendance Details page provides a detailed view of individual attendance records. This page includes the following information:

1. Function: The type of attendance record (e.g., Clocking).

2. Request Time: The specific time the attendance was recorded.

3. Type: Whether the record is for an "In" or "Out" punch.

4. Added By: The punch source (Added by HR, Mobile or Web)

5. Actions: Options to edit or delete the attendance record.

This detailed view allows administrators to verify the accuracy of attendance records and make any necessary adjustments.