Time Attendance Module
Through this feature, admin users will be able to manage their employees’ attendance by importing the fingerprint sheets from the machine.
TABLE OF CONTENTS
Attendance Setup
User Menu à System Preferences à Attendance & Time-Tracking à Attendance Setup
Through the setup, the user can select the default type of time-off transactions that are related to attendance transactions and assign employees to their shifts.
Work Shifts
User Menu à System Preferences à Attendance & Time-Tracking à Work Shifts
Through this page, the user will be able to define the employee's shift rules as shown in the below figures and after clicking the add button.
The below table will describe the screen fields:
Field Name | Description |
Shift Name | Employee shift name (ex. Regular Shift) |
| From Time | Shift start time |
| To Time | Shift End Time |
| The flexible shift leaves after | The period of time that the system will start to deduct leaves from employee balance after if the shift is fixable |
| Morning Leave After | Number of minutes that the system will start counts as leave after the start time |
| Early Out Leave Before | Number of minutes that the system will start count as leave before end time |
| Overtime After | Number of minutes that the system will start count as overtime after end time |
| Flexible Shift | The user can set the number of working hours, any extra time will be counted as overtime, and if the actual hours are less than the working hours it will be counted as leave. |
| Days Off | The off days for this shift |
After creating the shifts, the user will be able to assign all the employees to a specific shift by clicking the button Assign Shift.
Employees Shifts
This page allows users to check employees' shifts and edit them.
Employees Card ID
To link the employees to their accounts in the fingerprint machine, the user should add their card ID in the personal data from their profiles as shown in the below figure.
Attendance Module Pages
Import Sheet
Through this page, the user will be able to upload the attendance sheet exported from the fingerprint machine, by adding the period, selecting the file type, and the sheet.
Note: please contact our support team to help you with selecting the attendance sheet template that works with your fingerprint machine.
History
Through this page, the user will be able to view all the uploaded sheets and delete it.
Manage Attendance Records
This page allows the user to check all the attendance data and to update it in case there were missing entry and exit times.
Recommendation
This page will help the HR user by recommending time-off and overtime transactions according to employees’ attendance transactions, shifts, and the default setup.
To learn more on how to manage the recommendation page click HERE