How to Add a New Employee to ZenHR


TABLE OF CONTENTS

 

To add a new employee on ZenHR, follow the below steps:

 

Main Menu à Employees àEmployees Managemen à  Add New Employee 


Through this screen, you will be able to manage your employees’ profiles by adding, editing, and terminating them.



1. Click on Add New Employee.

2. Fill in employee user information.

 

 

 3. Fill in employee personal information. You can two options here:

  • To be filled by the HR 
  • Sending On-Boarding Packet to the employee.
  • Click on "Next Step".



4. Fill in employee professional information.

 

5. Fill employee salary package which includes:

  • Basic salary.
  • Salary count.
  • Social security salary. 
  • Taxable (checkbox).
  • Personal exemption (checkbox).
  • Family exemption (checkbox).
  • Resident (checkbox).
  • If the employee has a repeated transaction that has the same value and he/she takes it every month, click on Add Recurring Transaction button.
  • Click on "Create"



Field Name

Description

*Employment number

Employee ID that the employee will have on ZenHR

*Name_en

Employee name in English from 4 sections

*Name_ar

Employee name in Arabic from 4 sections

National_id

Employee national ID

*Hiring_date

Employee hiring date using the following format “yyyy-mm-dd”

*Email

Employee work email that will be used to login to ZenHR

*Birthdate

Employee birthdate using the following format “yyyy-mm-dd”

Mobile_number

Employee personal mobile number

Number

Employee work number

Ext_number

Employee work extension number

*Gender

Employee gender 

*Manager

Employment number of the manger

*Position

Employee position

*Site

Employee work location

*Department

Employee department

Section

Employee section

*Basic_salary

Employee basic salary

*ss_salary

Employee social security salary

ss_number

Employee social security number

*Taxable

Should be filled with “TRUE or FALSE”

Tax number

Employee tax number

*Personal_exemption

Should be filled with “TRUE or FALSE”

*Family_exmeption

Should be filled with “TRUE or FALSE”

 

Adding Many new employees to ZenHR in bulk


User Menu à Employees àEmployees Managemen à  Import Employees

 

 

Import employees using a built-in excel sheet template by following the below steps:

  1. Click on Import Employees.
  2. Click on Download Template.
  3. Fill in the employee information as shown below:
    *: mandatory fields

 

After Filling the excel sheet, upload the document and import the data on the system.