We are happy to inform you that we have recently added an Applied Candidates Stage & Customizable  Filters on ZenATS. The new stage and filters will allow you to view and easily filter through all applicants for a vacancy.   

TABLE OF CONTENTS

New Stage: Applied Candidates

When creating a new vacancy, you will notice a new default stage that is placed before the Sourced stage while customizing your vacancy stages.  

Note: This stage cannot be deleted, reordered, or edited. This stage will appear in the templates you save and all the previously added templates


Applied Candidates Table and Columns

In the Applied Candidate stage, you will be able to view a table that has all applicants that have applied for the vacancy through: 

  • Direct applications

  • LinkedIn (Job Post)

  • Referrals

Applicants that have been uploaded by you, or copied from other vacancies will appear in the Sourced stage directly. 

The table on this page includes general columns that every vacancy will have, in addition to columns for each customized application form question that was created.

 General columns:

  • Name: this column will always appear as the first column in the table and will reflect the applicant’s name that was added to the application form.

  • Email: this column will reflect the applicant’s email address that they added to the application form. 

  • Phone number: this column will reflect the phone number that the applicant added to the application form.

  • Application date: this column reflects the date that the application was submitted by the applicant. 

  • Application source: this column reflects the source that the applicant has applied from. 

  • Current stage: this column reflects the current stage that the applicant is currently in.  

  • Seen On: this column displays two statuses (Not seen or Seen at [timestamp]) based on whether or not the user has viewed the application. 

  • Status: this column will reflect the applicant’s status (Qualified/ Disqualified). 

  • Application ID and Candidate ID: each of these columns reflects the unique ID of the applicant and their application.

The answers to any customized application form questions related to the vacancy will also be included as columns in the table. These columns will differ from one vacancy to another based on the application form created for each vacancy.

 

Edit Columns 

Click on “Edit Columns” to view the list of all the columns in the vacancy’s table. From this list, you can choose to (hide/show) the columns that you want to view by checking or unchecking the box beside each one. You can also reorder them by dragging and dropping the column names based on your preference.

Note: The only column excluded from this list is Applicant's name, as it cannot be edited. 

Applied Candidates Filters  

The table also includes filters related to its columns. You can easily search through the table with the Filters button.


Filters

When you click on this button, a new section should appear that includes two groups of filters: Application Form Filters and General Filters.

Application Form Filters: 

This section will only appear if you add customized questions to the application form related to the vacancy. The filters will be based on the answer types of the questions added on the application form. 

Type of questions and their related filters: 

  • If the answer type is a Number, the filter will be number selectors (from and to). 

  • If the answer type is Multiple Choice, Dropdown, or Country/City, the filter will be a multi-selection dropdown list. 

  • If the answer type is a Yes/No question, the filter will be buttons that include the answers (Yes/No/ Both)

  • If the answer type is Short answer or Paragraph, you can filter applicants based on their answers to those questions using the Search box.   


General Filters: 

This section is fixed and appears in all vacancies. The general filters include: 

  • A multi-selection list of the applicant’s Application Source: Direct application, LinkedIn (Shared Link), LinkedIn (Job Post), or Referral. You can choose one or more of the application sources to filter applicants.

  • Two date fields (from and to) to filter the applicant’s Application Date. You can add the start and end dates for when the applicant has applied for the vacancy. 

  • A multi-selection list Applicant’s Current Stage: this list contains all the stages in the vacancy. 

  • Applicant Status: this button will allow you to view only qualified applicants, disqualified applicants, or both.

  • Seen: This filter includes the 3 options (Yes/ No/ Both). This filters the applications that have already been viewed or not. 

Search Box: 

This filter is a separate filter located on the top of the table and is used to search for any text related to the applicant. (E.g., Candidate ID, Application ID, any information on the applicant’s page that they answered in the application form, and their CV). Once the filter is applied, the results will appear highlighted in the table and on the applicant's page. 



All applied filters will be tags above the table. You can remove each filter, clear all filters, or save this current search.

To save a current search, click on “Save Search”. A popup will then appear for you to add a name to the search you would like to save. 


Once the search is saved, it will directly appear in the “Saved Searches” list.

Saved Searches: 

This list contains all the previously saved searches. When you choose one of the saved searches, the tags (filters applied)  that are related will reflect directly, and the table will be filtered based on it. 





To view/ edit your previously saved searches:

  • Go to User Menu  System Preferences → Company Settings → Saved Searches.

  • From here, you can find all your previously saved searches.

  • You will find an “Edit” option next to each search. Click on it to edit the search’s name and/or amend the status of the saved search to active or inactive. 

Note: Only active saved searches will appear in the saved searches list above the table.


Applicant Selection and Actions  

Applicant Single Selection: 

You can find a check box beside each applicant’s name. When selecting an applicant, a group of actions will appear: 

  • Send to sourced: this action will allow you to send an applicant to the Sourced stage (It will only be active if the applicant doesn’t already exist in another stage). 

  • Send an email: this action will allow you to compose and send an email to the applicant. 

  • Qualify/Disqualify: this action will appear based on the applicant’s status. If the applicant is qualified, the disqualify action will appear and vice versa. 



Applicant Mass Selection: 

To select the applicants displayed on the page, check the box next to Applicants at the top of the table. To deselect them, click on the checkbox again. 

To select all applicants in this stage,  click “Select all [#] applicants”


A group of mass actions, like the above, will appear when you select multiple/all applicants.

View Applicants

To view each applicant separately, you can access the applicant’s pages easily by clicking the applicant’s name. 



When clicking on the applicant’s name, a popup will appear on the applicant’s page, which includes their Timeline, Profile, and Documents. On the top right corner of the popup, you will have the option to navigate between applicants using the “Previous” and “Next Applicant” buttons. You will also be able to perform actions on applicants: Send to sourcedSend an emailCopy candidate, and Qualify/Disqualify



Export CVs

You can export CVs by clicking the button “Export CVs” on the top right corner above the table. This button will allow you to export all CVs you have selected. 

The exported files will contain applicants' CVs in addition to a sheet that contains all the columns of the table.

Once you click “Export CVs”, a pop-up will appear where you can add the Emails you would like the exported CVs to be sent to. You will also be able to choose the Language (Arabic or English) and the format (Excel or CSV) for the exported sheet.