Talent Pool
We are excited to introduce you to ZenATS’s new page, Talent Pool. This new page serves as a centralized place that stores all your applicants' profiles, allowing you to efficiently view, manage, filter, and add applicants to suitable vacancies.
When logging into your ZenATS account, you'll notice a new icon located on the main menu titled "Talent Pool.”
Click on this icon to view your company’s new Talent Pool page.
On this page, you will be able to view all applicants for each of your company’s vacancies. Each applicant is displayed on a separate card with the information below:
Applicant’s name
Latest job title
Location (City/Country)
Experience
Education
The number of vacancies that the applicant is in
By clicking this link, a popup will appear that has each of the vacancies information.
When they were sourced
Last CV update
Button on the right side to add an applicant to a vacancy
View Applicants
Click on the applicant you would like to view separately. A popup will then appear displaying the applicants' Timeline, Profile & CV, and Documents.
On the top right corner of the popup, you will have the option to navigate between applicants using the “Previous” and “Next Applicant” buttons. You will also be able to add applicants to vacancies by clicking the Add to Vacancy icon.
Applicant’s Timeline: This tab is a separate timeline that is only related to this applicant and will only show comments, attachments, and actions performed in the Talent Pool.
Applicant’s Profile & CV: This tab will show you the applicant’s CV and information, including the Candidate ID, Name, Email, Phone Number, and the parsed CV information.
Applicant’s Documents: This tab will show you all the documents that are related to the candidate.
On the Talent Pool page, you will also be able to filter through the applicants who have applied to the company’s vacancies.
To access the filters, click on the “Filters” button.
In the filters section, you will find two groups of filters: CV Filters and General Filters.
Talent Pool Filters & Searches
CV Filters:
These filters will help you easily sort through all your applicants’ CVs.
Most Recent Title: This is a boolean search filter that allows you to type in the job title that you wish to narrow down CVs based on.
Years of Experience: This filter allows you to specify a range of years of experience you’re looking for when filtering through candidates.
Skills: Filter through and search for the skills that you want to narrow down CVs based on.
Level of Education: Select the education level of candidates you’re looking for from the drop-down list. (Elementary school, high school degree, diploma, higher diploma, bachelor's degree, masters degree, or Ph.D.)
Location: Select one or multiple countries and cities to specify the candidate’s location.
Languages: This filter provides a multi-select list featuring a predefined array of languages categorized into four proficiency levels for you to select from. (Beginner, Intermediate, Fluent, and Native).
Age: This filter allows you to specify the age range of candidates you’re looking for.
General Filters:
These more general filters will help you sort through your applicants as well.
Branch(es): This filter will allow you to select the branch and/or branches that you wish to view its applicants.
Vacancies: Select the vacancy and/or vacancies that you want to view its applicants.
Applicant Creation Date: Select the desired timeframe of when applicants’ profiles were created that you’d like to view.
CV Freshness: Select the recency of CVs you’d like to view. (3 months, 6 months, or 12 months).
Boolean Search Box:
This boolean search allows you to filter through and find certain text you’re looking for within applicants’ profiles and CVs. When you search for certain keywords, the matching results will be highlighted in the cards and on the applicant's profile.
Click here to learn more about the Boolean search
All applied filters and keyword searches will be displayed at the top of the Talent Pool page. You can remove certain filters, clear all filters, or save this current search to be used again later.
To save a current search, click on “Save Search”. A popup will then appear for you to name this saved search so you can identify it the next time you’d like to use it.
Once the search is saved, it will directly appear in the “Saved Searches” list.
Saved Searches:
This list contains all the previously saved searches. When you choose one of the saved searches, the tags and filters applied will be displayed, and the applicants that appear will be filtered based on them.
To view your previously saved searches:
Go to the Saved Searches list and open the dropdown.
You will find a link at the bottom of the dropdown called “Edit Saved Searches”.
Click on the link, and it will take you to the Saved Searches page in System Preferences.
Or
Go to User Menu → System Preferences → Company Settings → Saved Searches
From here, you can find all your previously saved searches.
To edit your saved searches from the Saved Searches page in System Preferences:
From the dropdown filter, select “Talent Pool”, and you will be able to see the saved searches that are related to your company’s Talent Pool.
Next to the search box, click the “Edit” option. Then, you can edit the search’s name and/or amend the status of the saved search to active or inactive.
Note: Only active saved searches will appear in the saved searches list above the cards.
Applicant Mass Selection:
To select multiple applicants displayed on the page, check the box next to Applicants on the top of the cards. To deselect them, click on the checkbox again.
To select all applicants in this stage, click “Select all [#] applicants”.
When applicants are selected, you will be able to add the applicants to the vacancy of your choice by clicking the “Add to Vacancy” button. Once you do, a popup will appear.
This popup contains two fields: Branch(es) and Vacancy. Here, you can select the branches and the active vacancy that you want to add the selected applicants to, then click “Add”.
The applicants will then be added to the selected vacancies and will appear in the Sourced stage under the Qualified list.
You will also be able to sort the applicants on this page using the below sorting options:
Sort by: Last updated date → This is the default sorting option, which sorts based on the newest CV first and the oldest last.
Creation date: Newest first → This sorting option will enable you to see the applicants who were most recently created first, and those who were initially created will appear last.
Creation date: Oldest first → This sorting option will enable you to see the applicants who were initially created first, and those who were most recently created will appear last.
In addition, you will be able to select how many applicants are displayed on each page. You can choose the amount by the Results per page filter.
